Wedding and Events Coordinator Job Description is dynamic and extensive. You can read more about it bellow.

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Wedding and Events Coordinator Job Description – Duties and Responsibilities

  • Utilise all Events administration standards as per current Minimum Standards such as a 24-hour response time to enquiries and correspondence and maintain system for active follow-up.
  • Ensure definite bookings are regularly followed up to secure accurate numbers as far in advance as possible but no later than 5 days prior to arrival. Ensure regular updates on specific bookings within the time-frame are provided in order to assist Revenue Manager & Senior Sales Manager in accurate forecasting.
  • Practice Yield Management of inventories in accordance with Budget guidelines & Promotional/Periodical Offers.
  • Understand and effectively manage cultural needs and expectations of groups utilising facilities.
  • Effectively & positively manage changes in operation, policy and procedures with all contacts.
  • Analyse internal or external reports and apply to Department operations as appropriate.
  • Effectively manage time ensuring the completion of all pre-set tasks on a daily basis.
  • Take responsibility & be empowered to make decisions in quoting for business. Also, adhere to the pre-set strategic guidelines, working in accordance with budget guidelines and ensuring numbers and pricing guidelines are adhered to at all times.
  • Project a pleasant, positive and professional image to all contacts at all times.
  • Attend scheduled events briefings providing accurate updates on details of bookings and enquiries.
  • Participate/attend at the Management Meetings, Sales Meetings, BEO’s etc when required.
  • Co-ordinate functions with F&B outlets in order to maximize service delivery and usage of space.
  • Highlight enquiries which require DOH assistance towards conversion
  • Communicate daily to your Manager and DOHs on any critical issues and activities of Events particularly any variances to anticipated Forecast.
  • Ensure up-selling wherever possible to maximize F&B Revenues, in addition to Miscellaneous revenue.
  • Research market trends and generate new ideas for service and products that will maintain a competitive and leading edge over our Competitive set
  • Build network in organisations that may directly or indirectly impact our business as appropriate.
  • Obtain a full knowledge of competitor products in order that identification can be made when quoting to customers in order to understand market place.

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