Continue reading for a full Procurement Administrator Job Description. If you’re looking for financial and procurement jobs, click here. Overall, the Procurement Administrator is responsible for providing general administration support to the Procurement Team in order to provide an efficient and responsive service.

Procurement Administrator Main Duties

  • Manage relationships with key supply partners.
  • Work together with functional and operational stakeholders to ensure spend is leveraged by consolidation of the supplier base, product range and savings capture.
  • Assist with the implementation of negotiated contracts by supervising and monitoring transition and compliance by hotels to preferred supplier.
  • Consolidate monthly reports on compliance to preferred supplier.
  • Secure maximum usage of the company procurement platform via appropriate user assistance and supplier adoption.
  • Implement corporate principles regarding allocation of on-invoice price reduction and end-of-year bonus while negotiating with suppliers.
  • Maintain contact and work closely with all purchasers at hotel level.
  • Keep up to date spend analysis.
  • Maintain up to date knowledge of the hospitality supply arena, including key initiatives, supply strategies, innovations and cost drivers.
  • Assist with procurement strategy across all supply commodities.
  • Communicate the Procurement strategy to key stakeholders ensuring their buy-in prior to delivery.
  • Provide regular feedback and reporting to the Director of Procurement.
  • Supports the business with regular communication as required throughout the trading year. This includes budgetary guidance, deal implementation or any other necessary assistance that may be required.

Procurement Administrator Job Description – Required skills

  • Proficient working knowledge of Microsoft Office Suite.
  • Ability to work on their own initiative.
  • Posses strong commercial awareness and strong business focus.
  • Be well organised and work to strict deadlines. Have the ability to manage and prioritise different, and sometimes conflicting workloads.
  • Be an effective communicator, with the ability to consult at all levels within the organisation.
  • Minimum of 2 years either in an accounting and/or procurement environment.