An Event Coordinator Job Description is detailed below and Event Coordinator responsibilities are as follows:

  • Responsible for compiling and inputting all necessary and accurate information in the functions sheets, consistent with standards and procedure – issuing in a timely manner to the operations team.
  • Maintaining a fast reaction time to all inquiries.
  • Promotion and selling of the venue at every opportunity through client show-arounds.
  • Effective coordination of the full sales process from inquiry through to proposal preparation and delivery of the event for all conference and event bookings.
  • To log all meeting and event inquiries and maintain an effective follow up system to secure business.
  • Compile weekly and monthly sales reports for the Sales & Marketing Manager.
  • Responsible for deposits, billing and payments.
  • Assist in coordination and attendance of all trade shows and exhibitions
  • Maintaining an effective filing system within the office
  • Assist in management of all social media streams

Event Coordinator Job Description – Minimum requirements for the role are below:

  • A minimum 2 years’ experience working in a fast-paced conference / events environment.
  • A positive attitude and an honest and trustworthy character is essential.
  • Ability to work under pressure.
  • Strong organisational skills and an attention to detail.
  • Strong sales ability – ability to negotiate and sell efficiently.
  • Flexible work arrangements when the business dictates (e.g. attendance at trade shows etc.)
  • Strong administration skills to include proficient use of Microsoft Word, Excel and Outlook as well as the ability to learn and utilize new computer software programs.
  • Excellent written and verbal communication skills.

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