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Assistant Director of Finance Job Description – Duties and Responsibilities
- Prepare all financial statements, accruals, and journal entries. Maintain reconciliations for all balance sheet accounts.
- Have a thorough knowledge of the contents of all volumes of the Controller’s Manual.
- Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies as directed by the Controller.
- Prepare Daily Cash Position report and maintain the highest level of investment of excess funds.
- Assist the Controller in preparation of all budgets and forecasts.
- Direct the efforts, quality, and timeliness of all aspects of the general ledger, payroll, accounts payable, accounts receivable and general cashiering. Supervise the day-to-day activities of all Accounting staff.
- Prepare or oversee the preparation of all tax and other statutory returns and other reporting on a timely basis.
- Take appropriate personnel related actions including hiring, training, commending, disciplining, evaluating, etc. with Accounting staff as required.
- Hold monthly department meetings with the Accounting staff.
- Participate in and develop staff training programs to minimize staff turnover and maintain high moral.
- Meet with the Controller on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issue.
- Always conduct in a professional manner to reflect the high standard of the Hotel. Encourage staff to do the same.
- Respond properly in any emergency or safety situation.
- Maintain the effectiveness of internal control to safeguard the assets and resources of the hotel.
- Safeguard the cash assets through monthly bank reconciliations, cash counts of all issued banks.
- Maintain all books and records of the hotel with regard to recording and custody. This includes the general ledger, books of original entry, source documents and vouchers through income audit.
- Safeguard the revenue resources of the hotel through accurate and timely recording and checking of all sales revenues and settlement transactions.
- Maintain the program of records control, security, retention, and disposal in accordance with hotel policy and procedures.
- Prepare the work papers as instruments to provide analysis and control over balance sheet and centre P&L accounts and to serve the purpose of internal and external audits.
- Provide for the efficiency of accounting and internal control systems through recommendation, enforcement, training and implementation and review.